1. Introduction

Martekons Ab Oy is committed to safeguarding the privacy and protecting the personal data of our employees, customers, suppliers, and other partners. This Data Protection Policy outlines our commitment to data protection and the principles and procedures we follow to ensure the security, confidentiality, and compliance of personal data with relevant data protection laws and regulations.

 

2. Scope

This policy applies to all personal data processed by Martekons Ab Oy, whether in electronic or physical formats, and to all employees, contractors, and third parties who handle or have access to personal data.

 

3. Data Protection Principles

Martekons Ab Oy adheres to the following data protection principles:

1. Lawfulness, Fairness, and Transparency: We process personal data in a lawful and transparent manner, with the data subject’s knowledge and consent, for specified, explicit, and legitimate purposes.
2. Purpose Limitation: We only collect and process personal data for the purposes for which it was obtained.
3. Data Minimization: We collect and retain only the minimum amount of personal data necessary for the intended purposes.
4. Accuracy: We strive to keep personal data accurate and up-to-date. Data subjects have the right to request corrections.
5. Storage Limitation: We retain personal data only for as long as necessary to fulfill the purposes for which it was collected.
6. Integrity and Confidentiality: We implement appropriate security measures to protect personal data from unauthorized access, disclosure, alteration, or destruction.
7. Accountability and Record-keeping: We maintain records of data processing activities and ensure compliance with data protection laws and regulations.

 

4. Data Processing

Personal data processing at Martekons Ab Oy includes, but is not limited to, the following:

1. Employee Data: Data necessary for the employment relationship, including but not limited to contact information, payroll details, and performance records.
2. Customer Data: Information about our customers and clients, such as contact details, purchase history, and communication records.
3. Supplier Data: Information related to our suppliers and vendors, including contact information and contractual agreements.
4. Marketing Data: Information used for marketing and communication purposes, such as email addresses and marketing preferences.

 

5. Data Protection Officer (DPO)

Martekons Ab Oy has appointed a Data Protection Officer responsible for overseeing and ensuring compliance with data protection policies and applicable regulations. The DPO can be contacted at martekons@martekons.fi

 

6. Data Subject Rights

Data subjects have the following rights regarding their personal data:

1. Right to Access: Data subjects can request access to their personal data.
2. Right to Rectification: Data subjects can request corrections to inaccurate or incomplete data.
3. Right to Erasure: Data subjects can request the deletion of their data under certain conditions.
4. Right to Object: Data subjects can object to specific data processing activities.

 

7. Security Measures

Martekons Ab Oy implements appropriate technical and organizational measures to ensure the security and confidentiality of personal data. These measures include access controls, encryption, regular risk assessments, and employee training.

 

8. Breach Notification

In the event of a personal data breach, Martekons Ab Oy will notify the relevant authorities and affected data subjects in accordance with applicable data protection laws and regulations.

 

 

 

9. Review and Update

This Data Protection Policy will be reviewed and updated as necessary to ensure compliance with changing legal and business requirements.

 

10. Contact Information

For questions, concerns, or requests related to data protection, please contact martekons[a]martekons.fi

 

Martekons Ab Oy

P.O. Box 54

68601 JAKOBSTAD

FINLAND